Executive/Administrative Assistant  

 

What we do:

Schwing Bioset, Inc. is a fast-paced, growing company located in Somerset, WI, just outside Minneapolis/St. Paul, MN.  Schwing Bioset uses hydraulically-driven piston pumps as the core product for providing system solutions to the wastewater treatment, mining, and tunneling industries.

 

Job Description: 

Administrative Assistant to Corporate President - responsibilities include all administrative support required for all corporate and personal business issues necessary.  Includes working past normal business hours to offer support as needed. 

Administrative Assistant to Sales Manager – responsibilities include all administrative support required to allow for smooth operations.  Includes the creation of booklets and sales flyers necessary to meet corporate goals and bidding requirements. 

Corporate Administrative support – responsibilities include all administrative support required by corporate organization to allow for smooth and successful operations.  Responsibilities include the following:

  • Handling all phone calls which include learning the business to allow for the filtering and processing of calls as required.
  • Processing of all corporate mail
  • Processing of all faxed correspondence for the organization
  • Providing professional customer service to all customers, vendors and corporate visitors
  • Organizing and ordering of all corporate supplies necessary to allow for smooth operations
  • Reconciling of all employee expense reports
  • Organizing employee recognition programs such as birthday month luncheons, birthday cards and corporate barbeques, etc…
  • Administrative support for all employees
  • Assist with corporate audits to allow for successful completion
  • Continuously organizing the company and its processes including recognizing necessary changes and implementing those changes.
  • Always willing to absorb additional workload to allow for a successful organization.

 

Accounts receivable – responsibilities include complete administrative and clerical support for the department including the following: 

  • Receiving and processing of credit card payments
  • Processing of miscellaneous invoices utilizing SAP
  • Processing of miscellaneous credits utilizing SAP
  • Building relationships with customers to allow for successful growth and operation of the company
  • Collections of spare parts and service accounts
  • Coordinating activities with Finance and Accounting departments to allow organization to grow and operate very smoothly

 

Accounts payable - responsibilities include complete administrative and clerical support for the department including the following: 

  • Setting up and maintaining vendor accounts utilizing SAP
  • Keying in of all invoices utilizing SAP
  • Keying in of all credits utilizing SAP
  • Organizing and processing of all the bills including cutting checks weekly
  • Building relationships with vendors to allow the organization to grow and operate successfully
  • Coordinating activities with Finance and Accounting departments to allow organization to grow and operate very smoothly

  

Parts Department - responsibilities include providing complete administrative support for the department including the following: 

  • All administrative support requirements as mandated by Parts/Service/Production Manager
  • Processing of all Invoices utilizing SAP
  • Processing of all Credits utilizing SAP
  • Maintaining all customer accounts on SAP
  • Creating and processing monthly reports as required by Finance department.

 

Service Department - responsibilities include providing complete administrative support for the department including the following: 

  • All administrative support requirements as mandated by Service/Parts/Production Manager
  • Processing of all Invoices utilizing SAP
  • Processing of all Credits utilizing SAP
  • Maintaining all customer accounts on SAP
  • Creating and processing monthly reports as required by Finance department
  • Creating and maintaining project files
  • Providing complete support for traveling service technicians

 

We offer an excellent comprehensive benefit package that begins on the first of the month after hire date. 

If you are interested in applying, you may do so via the online form, or you may contact Sam Posthumus at sposthumus@schwingbioset.com or 715-247-3433.

Schwing Bioset is an equal opportunity employer.


 

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